Office, Practice or Firm: choosing a MyVaultMate plan

MyVaultMate has three plans: Office, Practice and Firm. They differ in how many locations and devices they cover, not in what the scanning can detect. Choosing is mostly a counting exercise, and this article shows you how to do the counting. Current prices are kept in one place, at /pricing/, so they are not repeated here.

What the plans include

• Office: 1 location, up to 10 devices.
• Practice: up to 3 locations, up to 30 devices.
• Firm: up to 10 locations and 250 devices.

Every plan has every detection feature. That covers Social Security numbers and ITINs, payment card numbers, driver's license, passport and date-of-birth values, medical record numbers, Medicare numbers, health insurance member IDs, health information signals, all supported file types, the dashboard and the exports. You are not locked out of a feature because you chose the smaller plan. Every report opens with a page you can send to your insurance broker, on every plan. MyVaultMate reads text files and other files it can open. It does not read pictures, videos or recordings: they're listed with a risk score of 70, and you choose what to do with them. Each plan can be billed monthly or yearly.

Count your computers

A device is a computer running the agent. Build the list before you pick a plan. Walk through the office and write down:

1. Every desktop and laptop that touches client or customer files.
2. Shared computers, such as the reception PC or a scanning station.
3. Home or remote computers that staff use for work files.
4. Any older workstation that holds archives.

Only Windows 10 and 11 (64-bit) and Linux on x86-64 can run MyVaultMate. Other systems, including Windows Server, are not supported, so leave those off the count. External and USB disks are scanned through the computer they are plugged into; they are not separate devices.

Then add some room. If you plan to hire in the coming year, or you are replacing laptops and will briefly have old and new machines at once, count those too.

Count your locations

A location is a separate office site. One building with several rooms is one location. A main office and a branch across town are two. If you have a satellite office open only during a busy season, it still counts as a location. Staff who work from home are generally counted as devices rather than as their own sites, but if you are unsure how your setup would count, call us at (775) 229-2579.

Which plan fits

Picture a small tax office with one storefront and seven computers. That fits Office with room for a few more. Now picture a law firm with two offices and eighteen computers across both. That is Practice. A regional accounting or insurance firm with four sites would be a Firm, since it exceeds three locations regardless of its device count.

Two simple rules: more than one location or more than ten devices, and you are past Office. More than three locations or more than thirty devices, and you need Firm.

Limits are enforced in the product

Device and location limits are enforced in the product, and you add and name your locations under Locations in the dashboard. Once you reach the cap of your plan, you cannot add another computer until you move up. You can move up later, so it is fine to start with the plan that fits you today rather than guessing at your largest possible size.

What is coming soon

The Firm plan lists two items as "coming soon". These are not available yet, and you should not choose a plan expecting them to be ready on a given date:

• API
• Dedicated onboarding

A quick decision list

1. Count locations and devices, with room to grow.
2. Match the numbers to the limits above.
3. Choose monthly or yearly billing; yearly is two months free.
4. Try it during the 14-day trial, which never charges automatically.

The full plan details are at /pricing/, and you can start a 14-day trial at /trial/ (a card is required and never charged automatically: the 14 days start at your first computer, and you choose a plan when they end).