Find out what's sitting unprotected on your office PCs — before someone else does.
A small program you run on each computer scans local drives, OneDrive, Google Drive, and external disks for unprotected sensitive data — Social Security numbers, payment cards, driver's licenses, passports — and ranks every finding by risk. You see what's exposed, where it is, and what to fix first.
14-day trial from your first computer; card required, never charged automatically. Plans from $499/mo, monthly or yearly; add-on packs of +10 computers and +3 sites for $55/mo. Founding members: 10 spots at 50% off any plan — see terms.
What it finds
MyVaultMate looks inside files, not just at file names. It reads Word (.docx and the older .doc), Excel (.xlsx and the older .xls), PDF, text and CSV files, and emails (.eml, and Outlook .msg with the attachments it can read) for:
- ✓ Social Security and taxpayer ID (ITIN) numbers, found by pattern
- ✓ Credit and debit card numbers, found by pattern and checked so random digits aren't flagged
- ✓ Driver's license and passport numbers, found when a number sits next to its label
- ✓ Dates of birth, found next to "DOB" or "date of birth"
- ✓ Health ID numbers: medical record numbers and insurance member IDs next to their labels, Medicare numbers by their format, and provider NPI numbers
- ✓ Health information: files that read like health or insurance records are flagged for review (keyword-based)
- ✓ GDPR identifiers: IBAN bank account numbers (checksum-checked) and national ID numbers from the UK and several EU countries, with a GDPR risk page in your dashboard (details)
Findings are rule-based, so expect an occasional false alarm. Each finding shows where it is and a masked sample, so you can check it in seconds and mark it true or false in your dashboard.
Tune it to your office: switch checks on or off, change how serious each one is, or add your own, such as a client, matter or account number format only your office uses. Pictures, recordings and videos it cannot read are listed as Not scanned, never as clean. If file names hold client names, switch on Keep file names off the dashboard.
What you get
A risk-ranked list
Every finding scored by how serious it is and where the file sits, so the files that matter most rise to the top.
Redacted evidence
You see ***-**-4821 and the file it's in — never the raw value. Raw values never leave the machine.
A report you can hand to anyone
Every report opens with a page you can send to your insurance broker: the average risk scores, what kinds of data were found, what changed and what is in place, with no file names or samples. The detail for fixing files follows, marked internal. On every plan. Scans run on the schedule you set, as often as hourly, so the report stays current.
Deal with what it finds, at the computer
Review files
See the files each scan looked at, folder by folder, riskiest first. Move them to another folder (and undo it), or delete them for good.
Quarantine
Move a risky file out of the way into an encrypted folder on that computer, there or from the dashboard. Put it back, at the computer, when you are ready.
Vault
Keep any files or folders encrypted on the computer. Opening them needs your 6-digit PIN or your account sign-in, checked by your dashboard.
Windows and Linux have the same features: a window on Windows, a terminal menu and command-line flags on Linux. An administrator can update one computer, or every computer that is behind, from the dashboard.
You do this at the computer, or an administrator asks a computer to quarantine files from its page on the dashboard; the dashboard never opens or deletes a file. How the vault is locked, and what it does not protect against, is on Security.
Built for an office with no IT department
Other tools are built for a security team. This one is built for the person who actually runs the office.
You can run it yourself
No policy editor, no agent groups. Download one file, run it, sign in with your account, and read the results in plain English. Your IT company can have a login too, but they don't have to.
Checked often, not once a quarter
Scans run as often as hourly, or only overnight so they never slow the front desk; different computers can follow different schedules. The dashboard marks what is new since the last scan, and you can be emailed when a scan finds something new or when findings are fixed. The email carries counts only, never file names.
A published price, by office size
Office, Practice or Firm, billed monthly or yearly. No quote needed; for a few extra computers, just call us. See pricing.
You talk to the person who built it
Call (775) 229-2579. There is no ticket queue between you and the person who wrote the software.
How it works
-
1
Add a computer
On each Windows 10/11 PC or Linux machine: download one file, run it, sign in with your account. Nothing to install.
-
2
Pick what to scan
The usual folders are covered by default; add local drives, mapped drives, OneDrive, Google Drive, USB or external disks.
-
3
Read the dashboard
Findings appear as soon as the first scan finishes. Fix the top items, rescan, and watch the exposure drop.
What's included
| Product | Feature | Included |
|---|---|---|
|
MyVaultMate Exposed PII & data-security risk |
Devices scanned | By plan: Office up to 10, Practice up to 30, Firm up to 250 |
| Scan frequency | As often as hourly | |
| Scan history kept | Newest 25 scans per computer; the computer also deletes its own copies after 30 days by default (adjustable) | |
| PII detection (SSNs, cards, records) | Included | |
| Risk-ranked findings | Included | |
| Redacted samples (never raw values) | Included | |
| Exportable findings reports | Included | |
| Image, audio & video files | Not read: each is listed as Not scanned with a risk score of 70, and you choose what to do with it | |
| Full findings export (CSV, Excel) | Included | |
| Per-document risk scoring | Included | |
| Support | Phone and email, from the person who built it |
Every detection feature is in every plan. Plans differ in how many devices and locations they cover. Every plan’s reports open with a page you can send to your insurance broker, and every plan has the Insurance Summary.
MyVaultMate vs. the usual alternatives
Every row is about one thing: knowing what sensitive data is exposed in your office.
| Do nothing | A yearly IT assessment | A payment-card (PCI) scan | An enterprise data-loss suite | MyVaultMate | |
|---|---|---|---|---|---|
| What you learn | Nothing until a breach | A snapshot, once a year | Where card data is, for your processor | Everything, eventually | What's exposed on each computer, on every scan |
| How often | Never | Once a year, or each time you pay for one | On your processor's schedule | Depends on the deployment | As often as hourly |
| Tells you when something new shows up | No | No | On the next scan | Depends on setup | Yes, as of the next scan |
| Time to first result | Never | Weeks | Per scan cycle | Months, IT-led | Soon after the first scan |
| Cost | The breach | A per-audit fee | Part of your PCI program | Enterprise contracts | From $499/mo, by office size |
| Who runs it | Nobody | Their team, their schedule | You, with your processor's tool | Your IT department | Your office manager or IT provider |
| Report for an insurer or auditor | None | A PDF, once a year | A card-data report for your processor | Yes, with a consultant | A dated report you can export any time |
Comparison is against common approaches, not specific vendors — we don't publish competitor prices we can't stand behind.
You can't protect data you don't know you have.
Start a 14-day trial, or ask for a walkthrough of the dashboard and a sample report.
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