Three plans. Pick the size of your office.
Every plan has every detection feature, with scans as often as hourly. What changes is how many devices and locations you cover. Every plan’s reports open with a page you can send to your insurance broker. No setup fee, no contract, bill monthly or yearly. Try it for 14 days first: you save a card up front, the days start when you add your first computer, and when they end you choose a plan. Nothing is charged automatically.
Every plan can be billed monthly or yearly. Yearly is two months free.
The same program on every plan. Nothing to install: download one file, run it, and sign in with your account. Windows 10/11: a window that shows the status and every action. Linux: a terminal menu, and every action is also a command-line flag. It keeps running in the background, scans on the schedule you set and starts again after a restart. Manage it all from your web dashboard.
Office
1 location, up to 10 devices
$499 /mo
or $4,990/yr, two months free
About $16 a day.
- ✓ 1 location, up to 10 devices
- ✓ Every detection feature, scans as often as hourly
- ✓ SSN, card, license/passport, date-of-birth and health-information detection, plus EU/UK national IDs and IBANs for GDPR
- ✓ Your own detection rules (such as your client or matter number format), and every built-in check on or off
- ✓ Scan schedules: hourly, daily, weekly or manual, inside the hours you choose (overnight only, for example), per computer
- ✓ Risk-ranked findings with redacted evidence; raw values never leave your machines
- ✓ Optional: keep file names off the dashboard. Each computer sends a tag instead and can find the real file for you
- ✓ Findings export (CSV and Excel) and a full exposure report (PDF): the complete list of what was found and where, for your own records, your IT provider or an auditor
- ✓ Broker-ready reports: every report opens with a page you can send to your insurance broker, and the Insurance Summary adds the trend and what has been fixed
- ✓ Phone and email support from the person who built it
- ✓ On each computer: review the scanned files, move or delete them, and lock files in an encrypted quarantine or vault opened with a PIN or your sign-in
Practice
Up to 3 locations, 30 devices
$899 /mo
or $8,990/yr, two months free
- ✓ Up to 3 locations, 30 devices
- ✓ Everything in Office
- ✓ Priority support
Firm
Up to 10 locations, 250 devices
$1,499 /mo
or $14,990/yr, two months free
- ✓ Up to 10 locations and 250 devices
- ✓ Everything in Practice
- ○ API access Coming soon
- ○ Dedicated onboarding Coming soon
Items marked “Coming soon” on a plan are not available yet — don’t buy a plan for them.
Add-on pack: +10 computers, +3 sites
For any plan. Add as many packs as you need when you choose your plan, or later from Billing. Billed with your plan, monthly or yearly.
$55/moper pack
Device and location limits are enforced in the product; you manage locations in your dashboard.
14-day trial: a card is required, and it is never charged automatically. The 14 days start when you add your first computer. When they end you choose a plan and monthly or yearly billing; you are charged only then. Export every finding and report in one click, any time. Cancel in one click, no call required.
Not sure yet? Start the 14-day trial. Prefer to talk? Request a demo.
Questions that stop a purchase
- Which plan do I need?
- Count your office computers and locations. Office is one location with up to 10 devices, Practice is up to 3 locations and 30 devices, Firm is up to 10 locations and 250 devices. If you outgrow a plan you move up. Need just a few more computers or sites than your plan includes? Add an add-on pack (+10 computers, +3 sites, $55/mo).
- What if I have two offices?
- Office covers one location. For two or three locations choose Practice. Run MyVaultMate on every computer at each one; it is one file per computer, nothing to install.
- Can I pay monthly or yearly?
- Yes, on every plan. Yearly is ten months of the monthly price, so two months free. You choose when your trial ends and you pick your plan, and you can change it later; just ask.
- What if I need more computers or sites?
- Add an add-on pack to any plan: each adds 10 computers and 3 sites for $55 a month ($550 a year on yearly billing). Add packs when you choose your plan, or later from Billing.
- Can I switch plans?
- Yes. Tell us and we move you up or down. Your data and history stay.
- What do the “coming soon” items mean?
- They are planned for the Firm plan and are not available yet, so don’t buy a plan for them.
- Our IT company already handles this.
- Ask them when the last scan of every computer for Social Security numbers, card numbers and ID numbers ran, and what it found. MyVaultMate runs on its own, as often as hourly, and you see the results yourself. Your IT company can have a login too and work the findings list with you.
- We have Microsoft 365. Doesn't that cover it?
- Check what your Microsoft 365 plan covers, and whether it looks at files saved on individual computers, mapped drives and USB disks. MyVaultMate looks at those: the front-desk PC, the scanner folder, the USB drive when it is plugged in.
- My payment processor already has us run a PCI scan.
- A PCI scan is about card data, for your processor. Client records are a different exposure. Ask whether yours covers them and how often it runs. MyVaultMate looks for Social Security numbers, card numbers and ID numbers on each computer, on a schedule you set.
- Is it worth the price?
- Office is $499 a month, about $16 a day, and the 14-day trial never charges automatically (a card is required; you choose a plan when it ends), so you see what it finds before you decide.
- Do I need an IT person to set it up?
- No. Download one file on each computer, run it and sign in with your account; nothing is installed and no administrator rights are needed. We'll walk you through the first computer on a call if you'd like.
- Can I cancel?
- Any time, from your account page. Export your reports first; they're yours.
- What happens to my data if CM Tech goes away?
- Your files never leave your machines, and you can export every finding and report in one click at any time, so you're never locked in.
- I'm a tax preparer. Does this help with the FTC Safeguards Rule?
- MyVaultMate's reports can help document the "inventory of customer information" your written information security plan (WISP) requires under the FTC Safeguards Rule.
MyVaultMate vs. the usual alternatives
Every row is about one thing: knowing what sensitive data is exposed in your office.
| Do nothing | A yearly IT assessment | A payment-card (PCI) scan | An enterprise data-loss suite | MyVaultMate | |
|---|---|---|---|---|---|
| What you learn | Nothing until a breach | A snapshot, once a year | Where card data is, for your processor | Everything, eventually | What's exposed on each computer, on every scan |
| How often | Never | Once a year, or each time you pay for one | On your processor's schedule | Depends on the deployment | As often as hourly |
| Tells you when something new shows up | No | No | On the next scan | Depends on setup | Yes, as of the next scan |
| Time to first result | Never | Weeks | Per scan cycle | Months, IT-led | Soon after the first scan |
| Cost | The breach | A per-audit fee | Part of your PCI program | Enterprise contracts | From $499/mo, by office size |
| Who runs it | Nobody | Their team, their schedule | You, with your processor's tool | Your IT department | Your office manager or IT provider |
| Report for an insurer or auditor | None | A PDF, once a year | A card-data report for your processor | Yes, with a consultant | A dated report you can export any time |
Comparison is against common approaches, not specific vendors — we don't publish competitor prices we can't stand behind.