Know where your clients' data is.
MyVaultMate checks the Windows and Linux computers in your office, including its synced OneDrive and Google Drive folders, as often as hourly, for unprotected Social Security numbers, card numbers and ID numbers. It ranks what to fix first, in plain English, and tells you when something new shows up. Nothing to install: download one file, run it, and it scans on the schedule you set. No IT department required.
Built in Reno. When you call, you reach the person who built it.
Who it's for
Law firms
Client IDs, exhibits and drafts drift out of the matter system onto desktops and laptops. MyVaultMate shows what is sitting where.
For law firms →Accounting & bookkeeping
Old returns, payroll files and 1099 exports carry Social Security numbers. MyVaultMate lists where they are, the start of the written security plan tax preparers need.
For accounting firms →Insurance agencies & other firms
If your office keeps other people’s Social Security numbers, card numbers or ID numbers, applications and closing files spread them across every computer. MyVaultMate finds them.
For insurance agencies and other firms →Every day you wait is another day it's exposed.
Old client files, exported spreadsheets, years of email attachments — it piles up quietly on every PC, and nobody notices until someone else finds it first.
You don't get to handle it quietly
If someone gets to that data before you clean it up, breach laws can require you to notify every affected person, and often the state.
You're responsible for data you forgot about
State privacy and breach laws, and for tax preparers the FTC Safeguards Rule, hold you responsible for data you hold, whether or not you remembered it existed.
Trust doesn't come back
A client who gets a breach notice from you doesn't wait for the postmortem — they leave, and they tell people why.
The only way to know what's exposed is to look — before someone else does it for you.
How it works
Three steps from signing up to seeing what you've been missing.
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1
Start your trial
One signup gives you 14 days of MyVaultMate, counted from when you add your first computer. A card is required and saved, never charged automatically: when the trial ends you choose a plan, monthly or annual.
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2
Add a computer
Download one file, run it, and sign in with your account. The usual folders, including synced OneDrive and Google Drive folders, are covered by default.
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3
Get alerts & reports
See what it found, ranked by what to fix first, and get an email when something new turns up. Reports download as PDF and CSV.
One spreadsheet vs. one year
One exposed spreadsheet can cost far more than years of the software that finds it.
| Cost | |
|---|---|
| A year of MyVaultMate Office (annual billing — see pricing) | $4,990 |
| Average data breach worldwide (IBM 2026) | $4,990,000 |
The average covers breaches of every size. For a small office most of the cost is notification letters, legal fees, forensic review and the clients who leave.
About $16 a day on the Office plan billed monthly, under $14 a day billed yearly.
Start a 14-day trial — card required and saved, never charged automatically; the 14 days start at your first computer, then you choose a plan. See the plans and pricing →
What you get
A small company, a published price, and a real person when you call.
Built and run by one small team
We build MyVaultMate and run it ourselves, on a US server we rent from Hostinger.
Priced for a small office
No enterprise contract and no consultant-led rollout: a published monthly price, and about a minute to set up each computer.
A real person, not a ticket queue
Call or email and you reach the person who wrote the code.
Be a founding member: 50% off for 6 months.
The first 10 companies get MyVaultMate at 50% off any plan for their first 6 months (Office $249.50/mo, Practice $449.50/mo, Firm $749.50/mo), then the plan’s standard monthly price. You get direct access to the person who builds it, and your feedback actually shapes what ships next. In return: a logo, a testimonial, and a short quarterly feedback call. Billed monthly.
About $16 a day on the Office plan at the standard rate.
See what's on your PCs
Tell me what kind of office you run and I'll walk you through the dashboard and a sample report. About 20 minutes.
Not ready yet?
Get one short note a month on where sensitive data hides on small-office PCs and what to do about it. Unsubscribe in one click.