MyVaultMate

Blog

Practical guides on finding sensitive data, cleaning it up, and meeting the rules that apply to small offices. Every article is a 2 to 10 minute read.

Showing 25–36 of 50 articles

Compliance & Regulation

Nevada's NRS 603A: what Reno businesses should know about personal information

Aug 26, 2026 · 4 min read

Nevada Revised Statutes Chapter 603A covers how businesses protect and report breaches of residents' personal information. A plain-language look for Reno-Sparks offices.

Compliance & Regulation

PCI DSS for offices that only take cards occasionally

Aug 24, 2026 · 4 min read

If your office takes a card payment now and then, the simplest PCI path is to avoid storing card numbers at all. Here is how that works and where stray numbers hide.

Security Practices

A Remote-Work Device Security Checklist for Small Teams

Aug 22, 2026 · 3 min read

Remote work spread your sensitive data across home networks, synced cloud folders and laptops you rarely see. Here is a practical checklist for getting visibility back.

Reports & Evidence

Using your report with your insurance broker, without overpromising

Aug 21, 2026 · 4 min read

Your MyVaultMate report is a dated record of what was found and what changed. It is not an attestation or a certification. Here is how to use it in a broker conversation honestly.

Reports & Evidence

Before and after: how to show progress over time

Aug 18, 2026 · 4 min read

A first scan is a baseline. Re-scans, a short log of what you removed and why, and dated exports turn cleanup into a record you can show. Here is a simple monthly routine.

Data Cleanup & Retention

The Employee Offboarding Checklist Most Companies Get Wrong

Aug 17, 2026 · 3 min read

Offboarding checklists cover accounts and keys, but rarely ask what sensitive data is sitting on the laptop coming back. Here is the step most small offices skip, and how to add it.

Industry Guides

Tax preparers: where SSNs hide after filing season

Aug 16, 2026 · 5 min read

The return is filed and the client is happy, but copies of their Social Security number are still scattered across your computers. Here is where to look first.

Security Practices

Incident Response Basics for Small Businesses: What to Do Before You Need To

Aug 12, 2026 · 4 min read

Most small offices have no incident response plan until they are in the middle of an incident. Here is a short plan you can write in an afternoon, and why knowing where sensitive data lives comes first.

Industry Guides

Insurance agencies: applications, IDs and the desktop problem

Aug 10, 2026 · 4 min read

Applications, copies of driver's licenses and quote worksheets pile up on agency desktops. Here is how the clutter forms and a practical way to clear it.

Industry Guides

Title and escrow offices: closing packages are full of personal data

Aug 8, 2026 · 4 min read

A single closing file can hold IDs, Social Security numbers, bank details and more. Here is where those packages leave copies behind and how to tidy up after closing.

Privacy & Trust

Metadata-only reporting: how MyVaultMate finds PII without collecting it

Aug 7, 2026 · 4 min read

A scan should not become a new copy of your sensitive data. Here is what MyVaultMate records for each finding, what stays on your computers, and the limits to know about.

Industry Guides

Law firms: client files, privilege and what sits on local drives

Aug 5, 2026 · 4 min read

Matter files should live in your document management system, but copies pile up on laptops and desktops. A data-location and hygiene guide for small law firms.